Year-End Inventory - BookLink Steps

See Physical Inventory Counts Using the Handheld to see steps for the counts and printing in the warehouse.

Once you have completed the counts you can start the following steps.

Processing Inventory Data After Collection Is Complete

1. Unload the inventory data off of your handheld normal Data Transfer. Make sure “District Transfer & Phy. Inventory Data” is checked.

2. Log into BookLink for your district, click Data Transfer>Handheld Import, and import the handheld files as normal.

3. If you have inventory data that you would like to enter manually, please open the BookLink>Inventory Counts>Add screen, and enter the information there.

4. DO NOT POST INVENTORY COUNT DATA. It will be posted for you as a part of month-end procedures.

5. For the districts that are being audited, if the auditor finds discrepancies, those adjustments must be added separately. Please email the adjustment information to support@choicebooks.com, and we will process it for you.

Please let IT know if you have problems or questions entering your inventory data into BookLink.

Running the Comparison Report 

After you have imported/compiled all inventory data into BookLink, and all other September transactions are posted, please open Tasks>Inventory Counts>Reports menu, and generate the Physical Inventory Comparison Report (see screen clipping below). This compares unposted inventory count data with current inventory numbers in BookLink. Please review the largest discrepancies to look for count errors, or missed transactions.

When the District Manager and Regional Manager are satisfied with the counts, let the IT department know that the count is "signed off" so that the rest of the year-end processes can start.